DESIGN AND IMPLEMENTATION OF ONLINE STUDENT CLEARANCE SYSTEM
Background of study
A clearance is a certificate that grants authorization to leave an institution. The word "clearance" is also used in private firms that have a formal process in place to evaluate workers for access to sensitive information. A clearance alone is usually insufficient to acquire access; the organization must also assess that the cleared individual has a "need to know" the information. No one is anticipated to be permitted access to sensitive information solely based on rank or position; nevertheless, if a clearance is obtained, access to certain information or freedom will be granted. Students in their final year who have fulfilled the academic requirements for graduation must go through a clearance process before leaving the University (Brown, L., & Davis, M. w2020).
Graduate student clearance systems are important incessant processes and processes that are unavoidable in any university. The clearance must be carried out in order to verify if the pupil is suitable for jobs and not to own anything at the school. At the conclusion of the last exam in the classroom, where the student did not have any carryover left, it is university tradition to execute these procedures. As people of this generation become more dependent on the internet for results, the need for automatic clearance is becoming more apparent.
In university like Mountain Top, there is an increasing requirement for an automated way of data storage, as well as an online clearance system. This would significantly reduce the many challenges and stresses involved with the manual technique of clearing. Furthermore, the issue of youth service being delayed due to mobility in order to complete the time-consuming manual clearance process will be addressed, the current clearance system is manual and time-consuming.
Moreover, an online clearance system enhances accuracy and data integrity. Manual clearance processes are susceptible to errors in recording and processing information, leading to confusion and delays. Conversely, an automated system minimizes the risk of human error and ensures precise record-keeping( Anderson, K., & White, B. 2021). It can also generate reports and provide analytic on clearance trends, enabling university administrators to identify and address any bottlenecks or inefficiencies within the process.
From a student perspective, an online clearance system offers numerous advantages. It grants students the flexibility to complete clearance tasks at their own pace and from any location with internet access. This flexibility is particularly beneficial for students juggling multiple commitments or facing limitations in visiting the university campus regularly. Additionally, the user-friendly interface and clear instructions of the system facilitate easy navigation and completion of the necessary steps, reducing confusion and alleviating stress.
Furthermore, an online clearance system can positively impact other areas, such as youth service programs. Manual clearance processes often consume significant time, potentially causing delays for students needing to complete their clearance before engaging in youth service. The implementation of an automated clearance system can help mitigate this issue by expediting the process and ensuring timely fulfilment of requirements.The adoption of an online clearance system within universities brings significant advantages for both students and administrative staff. It enhances efficiency, accuracy, and convenience while reducing administrative burdens and student stress (Brown, L., & Davis, M. 2020). By embracing technology, universities can streamline clearance processes, enhance the student experience, and adapt to the evolving needs of the digital age.